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Managing Projects

Managing Projects

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Managing Projects

Even though many scholars have come up with information that describe how to apply various project management techniques, there needs to be a clear distinction between the meanings of project and project management to engage in the latter process more successfully. Bjeirmi and Munns (1996) define a project as the achievement of specific objectives which encompass as a series of tasks which require adequate resources. The authors proceed to mention that the project handlers have to complete the exercise while following strict guidelines that show the start and the end of the undertaking. Bjeirmi and Munns (1996) describe project management as the process of regulating the achievement of the project goals. The management process uses the existing organizational resources and structures to manage the project by using a collection of techniques and tools, without adversely affecting the routine functioning of the company. Engaging in project management provides more satisfying outcome than using some of the traditional forms of governance such as the use of functional groups in hierarchical organizations. The report focuses on the factors that can lead to successful project management before the commencement of the undertaking, enlightens on the factors that indicate a prosperous venture, and provides awareness on the features that suggest a failed project. The paper also informs some of the companies in Qatar that apply effective project management skills which help them to encounter minimum challenges in their activities. The emerging lesson is that project management requires enough planning and proper implementation process to achieve the desired goals and objectives.

Achieving Successful Project Management Processes

Successful project management processes are usually complex even though they may appear simple to apply. Successful completion requires qualified personnel who have the skills to maintain all the systems to manage the undertaking from the beginning to the end. Project managers, therefore, must create a detailed plan before embarking on anything; otherwise, the undertaking is destined to fail. Solis-Carcano, Corona-Suarez, and Garcia-Ibarra (2015) advise that before commencing any project operations, it is fundamental to lay the proper foundation for success which entails getting the opinions of all stakeholders and gaining adequate knowledge of what the activities require. Other than setting the goals and outlining the criteria for success, it is crucial to define the roles and responsibilities of the individuals taking part in the undertaking to achieve a smooth flow of activities. Even though the activities of the project may have some alterations during the act, it is fundamental to create an initial plan that would offer guidance throughout the operation. Other than finalizing the project details, it is critical to be clear about the participants are in charge of a specific area of the project to achieve accountability. The manager should also select a team that has the suitable skills, personalities, and talent. The leader should verify that the skills match some specific requirement in the exercise rather than having many people on board yet they lack the required knowledge.

The managers should also establish a clear communication process that will foster interaction and should create an effective risk management program. The communication plan, for example, should describe how the stakeholders interact with the team members during the implementation process, and should also tell when and where to hold meetings. It is the duty of the person managing the project to prepare status reports and should be in control of determining when to release the findings. Furthermore, the managers ought to understand that risks are part of projects which makes it necessary to plan for them. Finally, project management entails evaluating the exercise after the completion process to gain awareness of evident successes and failures. Ika (2017) asserts that project managers are in an excellent position to develop successful future procedures when they evaluate the wins and the areas that require improvement after the completion of an exercise. Nevertheless, the project is less likely to achieve the desired goals when the management process does not utilize the useful forms of communication.

Companies that apply project management in their activities ought to consider some factors that signify the success of the undertaking but must also look into the factors that mean failure. Bjeirmi and Munns (1996) assert that the results of successful project management are many. Some of the indicators include timely preparation of the budget, achieving the project’s schedule, attaining quality standards, and meeting the project’s objectives. Bjeirmi and Munns (1996) go on to mention that project management can fail when there is an inadequate basis for the undertaking, or when a wrong person assumes the leadership as the manager. The project may also fail when the top management is unsupportive, or when the planners have not appropriately defined the tasks. Bjeirmi and Munns (1996) imply that the project may also fail when the project management lacks the proper managing skills. The indicators, therefore, serve purposeful roles in determining the direction the project is taking.

Importance of the Topic

The topic is important because it equips project leaders with the necessary knowledge regarding the successful sustenance of undertakings that attract the attention of many groups. The persons in charge of significant projects, for example, understand that prosperity in handling projects comes when the manager is supportive and when they possess valuable management techniques. The topic, in this case, provides useful insight to leaders who learn that failure to commit oneself in the project may lead to shortcomings that may be problematic to handle. Furthermore, the individuals who take control of project management acquire the lesson that it is essential to lay an adequate basis for the management which entails creating a planned outline and amercing the required resources in good time.

Other than providing helpful knowledge to project managers, the topic is important because it informs about the values of focusing on different areas when handling a project instead of paying attention to a single area. Concentrating on different areas provide the chance to achieve a better outcome as opposed to paying attention to a single area that may not inform about the various aspects of the procedure. Otherwise, it would be difficult for project managers to attain results that are satisfying if they only focus on specific areas while disregarding the others.

Application of Project Management Skills by Qatari Companies

A look at how companies apply the concepts of project management reveals that many firms in Qatar use the ideas that may yield the required outcome. Vodafone Qatar is an example of a company that successfully initiated Vodafone AmanTECH project in 2016 which can be attributed to adequate planning and proper management of the undertaking. The project that aims at sensitizing parents about the need to watch over how their children use online platforms started after the owners of the exercise created a detailed plan describing how to go about each phase. Information by Vodafone Qatar (2017) reveals that even before the commencement of the project, the owners acquired the necessary information that would keep the venture going upon opening. The project owners, for example, first received information on how parents will perceive the introduction, and proceeded to find out the possible hardships that may make it difficult to implement the program. The surveyors, for example, identified that some parents might not be able to know how to offer guidance, particularly for families that do not use technological devices such as computers and smartphone. A current overview of the project, nevertheless, reveals that things are proceeding by plans, an indication of a program that is likely to be successful. The company, for example, receives support from its leaders which include Sheikh Hamad Bin Abdulla Al-Thani (the company’s Chief Operating Officer) who ensure that all resources are available in good time (Vodafone Qatar 2017). The project owners also seem to have little problems creating and approving the budget that runs the project which further signals an undertaking that is likely to be prosperous.

Apart from Vodafone that appears to be doing well with its project that aims to sensitize parents about the need of watching how their children use online materials, Qatar Airways seems to be applying practical project management skills to partake in some of the projects that may be of importance to the larger society. The company, for example, appears to be doing well Orbis Charitable Trust project that was launched globally in 2015 (Qatar Airways 2017). The carrier understands the benefits of being active in fulfilling its social responsibilities and is embarking on undertakings that will not only benefit the company but the society as a whole. The team that understands the values of teamwork while working on a project works closely with Orbis UK, and also cooperates with other international NGOs to acquire insight on what ought to take place to achieve the required results (Qatar Airways 2017). Apart from working as a team in the project that seeks to minimize the rate at which people lose their eyesight and which indicates an efficient project management process, the leaders offer a helping hand thus making it easy to focus on the undertaking. The group managing the project performs regular overview to identify the areas that require improvement and also consult with other teams to get knowledge on how to improve the areas that do not do well. Other than showing excellent performance in the way it manages the Orbis Charitable Trust project, Qatar Airways sets an excellent example in the way it handles the Educate a Child Program that it started about half a decade ago (Qatar Airways 2017). The Qatari Airline Company manages the project that aims to lower the number of children who do not acquire education in a manner that signifies a team that seeks to achieve the best outcome from its operations. The management process, for example, entails a collaborative work with UNESCO and also acquires guidance from the United Nations (UN) which makes the management process more inclusive. The carrier makes sure that it plans all its activities in before avoiding confusions that may affect proper execution.

Conclusion – Lessons Learned about the Topic

The topic of project management provides valuable information that may help to manage future projects in a manner that would lead to success. A valuable lesson from the issue is that project management does not require the handlers to rush through the process without taking critical factors into consideration. The topic educates that it is essential to be keen throughout the management process to take all elements into account. The lesson from the topic is that failure to focus on all areas when managing a project may lead to findings that are unsatisfying. Furthermore, the topic informs that failing to observe all the relevant issues may result in wastage of essential resources that the team must put together before embarking on the activities.

The second fundamental lesson from the topic is that it is significant to work as a team while managing a project rather than serving in solitude. Hall (2012) supports the idea of working as a unit when handling projects that may have an impact on many people arguing that such forms of working provide insight that may satisfy more people rather than a small group. The topic informs that working as a team when handling a project does not only result in an outcome that satisfies many people but also provide the chance to acquire new techniques that may help to manage some of the difficult tasks. It is possible to obtain varying views regarding project management when acting as a team because individuals tend to have different knowledge and skills, especially when the working group has diverse training background.

The third lesson from the topic is that it is crucial to perform an evaluation process that determines the strong and weak points regarding the undertaking. The subject informs that the evaluation process ought to follow specific guidelines that define what needs to happen before the other. The topic enlightens that failure to conduct an evaluation process may result in a situation where future exercises encounter hardships due to the setting of a weak foundation. The topic educates that it is significant to take measures to address any weaknesses that emerge from the previous undertaking, and that it is also necessary to find ways of benefiting from the robust features past projects present.

The topic on managing projects informs the audience about the values of acquiring training on how the process works to gain essential skills that would help to go about the process successfully. Individuals may receive knowledge of how the area works by registering at some of the credible institutions that provide training on project management or may decide to perform their investigation on how the process works. An individual, for example, may choose to acquire the information from some of the credible websites, or may as well as learn from some of the publications that offer insight on the topic. The information seekers should be careful to use sources that are not prone to criticism and which may provide misleading contents.

Finally, organizations learn about the essence of using the project indicators to identify the success or failure of the managing process. The groups, for example, learn when to term the project as achieving its goals, and also become aware of knowing when the project is not meeting its objectives. Being aware of whether the project is on the right track or not helps the handlers to take appropriate measures that would prevent total loss after putting so much investment in the venture.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reference List

Bjeirmi, B, & Munns, A 1996, ‘The role of project management in achieving project success,’

International Journal of project Management, vol. 14, no. 2, pp. 81-87.

Hall, N 2012, ‘Project management: Recent developments and research opportunities,’ The

            Journal of Systems Science and Systems Engineering, vol. 21, no. 2, pp. 129-143.

Ika, L 2017, ‘Project success as a topic in project management journals,’ Project Management

            Journal, vol. 40, no. 4, pp. 6-19.

Solis-Carcano, R, Corona-Suarez, G, & Garcia-Ibarra, A 2015, ‘The use of project time

management processes and the schedule performance of construction projects in

Mexico,’ Journal of Construction Engineering, pp. 1-9.

Qatar Airways 2017, Social projects and community support. Available from:

<https://www.qatarairways.com/en/about-qatar-airways/social-projects.html> [24

December 2017]

Vodafone Qatar 2017, Latest news. Available from:

<http://www.vodafone.qa/en/media/press-room/executive-team/hamad-al-thani> [24 December 2017]

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